Owla is a secure team communication and work-coordination platform: encrypted chat, focused decision spaces, tasks and a built-in AI assistant in one app that runs on your own server.

THE PROBLEM

Work gets assigned in chat and then disappears in the scroll. After a meeting or a day off you face hundreds of unread messages. Cross-team decisions drag on across several group chats with no clear owner or conclusion. And for many companies, sensitive internal conversations live on someone else's cloud.

KEY FEATURES

- Discussions – a dedicated space for one topic with only the people involved, a priority level and a clear end: Complete locks it and keeps the history, Revive reopens it with an AI summary.

- Tasks & Notes in chat – assign work with deadlines right where you talk, track status from New to Done with per-member statistics, and turn any message into a personal to-do with "Save for later".

- AI Assistant – a Daily Digest every morning (recap + today's to-dos), Catch-ups for unread rooms, reply suggestions, private "ask AI" on any message, and file insights that turn PDFs into summaries and spreadsheets into charts.

- Never miss a conversation – Activity Center gathers mentions, threads and DMs; Graph shows which messages still have no reply; Livestream follows every room in one feed.

- Workspace & Vault – Google Calendar, Gmail, Drive and Meet inside the app, webhooks to tools like HubSpot, plus shared password vaults with role-based access.

WHO IT IS FOR

Software companies, agencies and tech teams of 20–200 people that juggle many projects at once and need full control over their internal data – especially teams already working on Google Workspace.

HOW TO GET STARTED

Owla has native apps for iOS, Android, macOS and Windows.

1. Download the app for your device.

2. Sign in with the account your organization provides.

3. Turn on the AI Assistant in Settings – Owla Assistant works out of the box, no API key needed.

To set up Owla for your company, [contact us / book a demo: LINK].

WHAT MAKES IT DIFFERENT

Unlike hosted tools such as Slack or Microsoft Teams, Owla is self-hosted and end-to-end encrypted on the open Matrix protocol (attachments included), so your data stays on your server. Unlike other self-hosted chat apps, it ships with AI and task management built in rather than as add-ons. You can also bring your own AI provider (DeepSeek, Claude, OpenAI, Gemini), choose a model per activity, and fall back automatically if one fails.